Everything you need to staff the performing arts.
From the first offer to the final payment, Podium handles the details of the call — so you can keep your attention on the work itself.
Your entire roster, finally in one place.
Stop digging through spreadsheets and old email threads. Podium keeps every performer's details organized and searchable — however you seat, cast, or section your people.
Smart Search
Find performers instantly by role, section, voice part, location, or your own tags.
Custom Tags
Organize your roster your way — first-call, section leaders, covers, subs, and more.
Easy Import
Upload from Excel or CSV in seconds. No tedious manual entry required.
Call Order
Set priority rankings so you always know who to offer first for each seat, role, or part.
Send offers they'll actually answer.
No more "per my last email." Podium makes it effortless for performers to say yes — dates, place, and pay all in one tap, and the offer cascades to the next name when someone passes.
One-Click Sending
Pick the person, pick the project, send. It's genuinely that simple.
Answer From Any Phone
Performers accept or decline in 30 seconds. No app, no login required.
Expiration Dates
Create gentle urgency and get faster answers with offer deadlines.
Smart Reminders
Automatic nudges for pending offers, so you're not the one chasing.
See your whole production at a glance.
Visual staffing that makes sense. Know exactly who's confirmed, who's pending, and which seats, roles, or parts you still need to fill.
Fill Every Position
Assign performers to chairs, roles, or voice parts with a click. Reorder as needed.
Reusable Presets
Save your go-to lineup — a quartet, a worship team, a full section — and reuse it instantly.
Status at a Glance
Color-coded indicators show confirmed, offered, and open positions.
Conflict Warnings
Know immediately if someone's double-booked before you send the offer.
Know exactly who's been paid.
Stop guessing. Stop reconstructing a payment app at midnight. Podium tracks every payment — and the W-9s and 1099s behind it.
Per-Service Tracking
Track payment status for every service — unpaid, pending, or paid.
W-9s & 1099 Export
Collect W-9s on file and export clean, tax-ready totals when the year wraps.
Payment Preferences
Store each performer's preferred method — Zelle, check, direct deposit.
Full Audit Trail
A complete history of every payment, for your records and theirs.
Give your performers a home base.
Every performer gets free access to a portal that makes their life easier — and yours. One login for every group they play, sing, or dance for.
Unified Calendar
Every booking from every group in one view. No juggling separate sources.
Instant Responses
Accept or decline offers in seconds without the email back-and-forth.
Calendar Sync
Auto-sync to Google Calendar, Apple, or Outlook with one click.
Profile Management
Performers keep their own contact info, roles, and pay preferences up to date.
Welcome back,
Marcus Tate
Upcoming
Spring Gala
Meridian Ensemble
Messiah — Dress
City Chorale
Corporate Event
Bright Lights Agency
Handle covers without losing your mind.
Conflicts and injuries happen. Podium makes finding coverage painless for everyone — with a clean record of who stepped in.
Performer-Initiated
Performers request a sub through the portal instead of texting you at midnight.
Approval Workflow
You stay in control — approve or adjust every substitution request.
Auto Notifications
Everyone's kept in the loop automatically once a cover is arranged.
Full History
Track who covered for whom, when, and why — a complete record.
Marcus Tate
Lead Vocalist — May 17 Spring Gala
“Family commitment — need coverage”
Cover approved. Contacting available performers...
Jordan Kim
Accepted cover for Lead Vocalist
Works with the tools you already use.
Podium slots into how your organization already runs — from the calendar your performers live in to the accounting you file at year-end.
Your data is safe with us.
Your roster, your performers, your payments — protected with modern security and handled with care. Your data is yours, and only yours.
- Encrypted in transit and at rest
- Daily encrypted backups
- Reliable, monitored uptime
- Role-based access for your team
- Your data is never sold or shared
See it in action.
Start your 14-day free trial today. No credit card required. Set up in under five minutes.